Keeping track of every sale, invoice, and shipping label in a growing WooCommerce store can quickly become overwhelming without the right tools. Be it managing local clients or international orders, an efficient accounting and invoicing system is essential.
The plugins below help automate and streamline
WooCommerce order documentation, reduce manual tasks, and support compliance
with tax regulations and customer communication.
Let’s look at the best WordPress accounting and
invoicing plugins you can utilize for your WooCommerce store.
1.
WooCommerce PDF Invoices and Packing Slips
Most WooCommerce store owners face two common
challenges: generating legally compliant invoices and fulfilling packaging
documents with minimal errors. That’s where this PDF Invoices & Packing Slips for WooCommerce
makes life easier. It closes the gap between each WooCommerce order data point
and corresponding invoices and other documents, ensuring that both parties have
formatted records.
This plugin automatically generates PDF invoices and packing slips for
every order, allowing store owners to attach them to order emails or print them
in bulk. The plugin is not limited to just invoices; it can be expanded with
the Invoice Bundle for WooCommerce, which enables
the creation of order documents such as shipping labels, delivery notes,
picklists, proformas, and more from a single dashboard. This means you can
build a complete documentation workflow around your WooCommerce store.
Key features of the plugin include automatic
invoice generation for both new and completed orders, customizable invoice
templates, and compatibility with multilingual and multi-currency stores.
WebToffee’s plugin also supports custom invoice numbering, a must for
organizing order invoices.
2.
Challan PDF Invoices
Online retailers often find themselves manually
creating invoices or dealing with documents that don’t reflect their branding.
With Challan PDF Invoices, WooCommerce users can
automate invoice generation and offer vast customization options.
The plugin automatically attaches PDF invoices to
order confirmation emails, ensuring customers always receive transaction
documentation. Users can customize the layout, choose specific data fields, and
even include shipping and tax details. It also lets you generate bulk invoices
from past orders.
3.
WooCommerce PDF Invoices Customizer
Even when a plugin generates accurate order
invoices, many businesses struggle to align them with their brand identity.
Fonts, layout, and colors — all these matter. The WooCommerce PDF Invoices Customizer plugin
provides store owners with complete control over their invoices.
It enables you to take invoice customization to
the next level, allowing you to personalize every element of your invoice using
an intuitive drag-and-drop builder. You’re not stuck with one layout or limited
options; this tool puts you in charge of how each document field looks.
Standout features include dynamic content fields,
the ability to add custom meta fields, a code view for advanced customization,
and compatibility with WebToffee’s core invoicing plugins.
4.
Flexible PDF Invoices for WooCommerce & WordPress
In regions where tax documentation is strictly
regulated, store owners need more than just a simple invoice. Each document
must comply with legal structure, especially for VAT, GST, or local
equivalents. Flexible PDF Invoices help businesses meet
these standards without compromising efficiency.
It’s built to handle VAT invoicing, with dynamic
fields for tax breakdowns, business IDs, and EU VAT rules. You can also issue
WooCommerce order invoices, proforma invoices, and correction invoices, giving
more control over the financial document flow.
5.
WooCommerce Shipping Label Plugin
Invoices alone don’t complete an order’s
documentation; shipping labels, delivery notes, and other relevant documents
are just as critical. This WooCommerce Shipping Label and Delivery Notes
plugin enables WooCommerce stores to generate and print essential shipping
documents with just a few clicks.
As orders flow in, the plugin enables sellers to
create labels with order, customer, and address details formatted and ready for
printing. It’s particularly helpful during bulk fulfillment, where speed and
accuracy are everything. It supports delivery notes, dispatch labels, and even
customization of label size and design.
6.
Sliced Invoices
Many WooCommerce store owners need to invoice
clients beyond standard product sales, such as for custom services, manual
orders, or one-off projects. Sliced
Invoices offers a lightweight yet flexible way to create
professional-looking invoices right from the WordPress dashboard.
The plugin lets you generate quotes and convert
them into invoices, streamlining negotiations and billing into a single
workflow. It works outside the WooCommerce ecosystem too, making it handy for
hybrid business models.
7.
Sequential Order Number for WooCommerce
Default WooCommerce order numbers can be
confusing, as they may skip digits or appear non-sequential due to how
WordPress handles post IDs. This can create headaches when trying to reconcile
sales for accounting purposes or when presenting order IDs to customers.
With this plugin, you can replace default order numbers with clean, sequential ones,
making every transaction easier to track and manage. You also get the ability
to add prefixes, suffixes, or a custom format to suit your internal systems.
Features of the Sequential Order Number plugin
include setting custom starting numbers, resetting order numbers as needed, and
generating separate order numbers for free orders.
8.
Print Invoice & Delivery Notes for WooCommerce
Not every customer checks their email for order
documents; some expect a physical copy to be packed with their shipment. This Print Invoice plugin allows you to print
invoices, delivery notes, and receipts directly from your WooCommerce order
page.
It adds extra options to the WooCommerce admin
panel, letting you bulk print or generate order-specific documents in seconds.
Other features include template customization, print buttons on order admin
pages, and localized language support.
9.
WooCommerce Request a Quote
Standard pricing doesn’t always apply, especially
for bulk orders, B2B customers, or personalized product requests. In such
cases, quoting becomes an integral part of your invoicing and payment chain.
This plugin enables customers to request a custom quote directly from the
product page.
Store owners can review quote requests, negotiate pricing, and send
tailored offers that convert into orders. This way, invoicing begins at the
inquiry stage and follows through to fulfillment, all while remaining within
WooCommerce.
Standout features include mini cart functionality,
PDF quote generation, and automated workflows for converting quotes into
orders.
10.
Custom Order Numbers for WooCommerce
Just like invoices, order numbers need to be
formatted in a way that makes sense to your accounting team or ERP system. The
default WooCommerce structure lacks flexibility; however, this plugin provides
the necessary controls to customize order numbering fully.
You can define custom order numbers with date stamps,
prefixes, suffixes, and even reset sequences on a monthly or yearly basis. This
level of structure brings your WooCommerce operations closer in line with
formal accounting workflows.
Features worth noting include support for all
order types, number padding, and dynamic variables. It’s especially helpful for
stores that integrate with third-party tools, where order ID consistency is
critical.
11.
WooCommerce Remote Print Add-on
For stores with multiple fulfillment centers or
retail outlets, printing order documents in real-time can be a bottleneck.
Especially when invoices or packing slips need to be printed at remote
locations as soon as an order is placed. The Remote Print Add-on plugin solves that problem
with easy remote printing.
It integrates your WooCommerce store with
PrintNode, a cloud-based printing service, allowing invoices and other
documents to be automatically sent to printers across different locations. This
cuts down on time delays and manual interventions.
Notable features include printer mapping to
specific order statuses, multi-printer support, and compatibility with
WebToffee’s PDF invoice plugin.
Final Thoughts
When it comes to running a WooCommerce store,
accounting and invoicing are more than backend chores. They’re vital processes
that impact compliance, customer experience, and operational efficiency. From
generating tax-compliant PDF invoices to organizing order numbers and enabling remote printing, each plugin in this
list addresses a different need within the WooCommerce documentation lifecycle.
Choosing the right combination of tools can reduce
paperwork, enhance transparency, and ensure every transaction is recorded with
clarity. Whether you’re looking to automate basic invoice generation or
implement a full documentation suite, the plugins above offer a reliable
foundation to keep your WooCommerce store’s financials in order.
Thanks for reading!
Post a Comment